School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Hearings for Special Actions regarding Students - 4:00 p.m.
REGULAR MEETING - 7:00 P.M.

September 15, 2011 Regular Meeting with Public Hearing on Budget


Invocation
Pledge of Allegiance
Call to Order
1. Attendance

Public Hearing on the Budget
Business Affairs

2. Review the Rolled-Back Rate Calculation and the 2011-12 Millages
Attachment: reveiw the rolled back rate-20110902092435518.pdf

3. Review 2011-2012 Final Budget
Attachment: review final budget-20110902092446117.pdf

4. Review the 2011/12 – 2015/16 Final Educational Facilities Plan
Attachment: EFP 2011_12.pdf
Attachment: Work Program 2011_12.pdf

Public Hearing

5. Public Hearing for Speakers regarding the 2011-12 Millages and Final Budget and the 2011-12-2015-16 Final Education Facilities Plan
Action Items

6. Adopt the 2011-12 Required Local Effort Mill Levy
Attachment: adopt-required local mill levy-20110902092504950.pdf

7. Adopt the 2011-12 Discretionary Mill Levy
Attachment: adopt-discretionary mill levy-20110902092530094.pdf

8. Adopt the 2011-12 Discretionary Critical Needs (Operating) Mill Levy
Attachment: adopt-discretionary critical needs (operating) mill levy-20110902092542229.pdf

9. Adopt the 2011-12 Capital Improvement Fund Mill Levy
Attachment: adopt-capital improvement fund mill levy-20110902092542229.pdf

10. Adopt the 2011-12 Total Mill Levy
Attachment: adopt total mill levy-20110902092607814.pdf

11. Approval of the Final 2011/12 – 2015/16 Educational Facilities Plan
Attachment: EFP 2011_12.pdf
Attachment: Work Program 2011_12.pdf

12. Adopt the Final Budget for 2011-12
Attachment: adopt final budget-20110902092816900.pdf

13. Resolution Determining Revenues and Millages Levied
Attachment: resolution determing revenues and millages levied-20110902092845961.pdf

14. Resolution Determining Critical Needs Revenues and Millages Levied
Attachment: resolution determining criitcal needs revenues & millages levied-20110902092902473.pdf


Consent Agenda
Superintendent

15. C-1 Minutes of Special Meeting on August 1, 2011, Special Pupil Request Hearings and Regular Board Meeting on August 18, 2011
Attachment: MinsSpecMtg 8-18-11.pdf
Attachment: MinsSPR 8-18-2011.pdf
Attachment: MinsRegMtg 8-18-11.pdf

School Board Attorney

16. C-2 Interlocal Agreement to Sell Diesel Fuel to the Board of County Commission for Use of Emergency Vehicles in the McRae Area
Attachment: INTERLOCAL AGREEMENT CCSB.pdf

Human Resources

17. C-4 Agreement with Saint Leo University for Discount Educational Provider Program
Attachment: Saint Leo Discount Program 9-15-11.pdf

18. C-5 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 9-15-11.pdf

Instruction

19. C-6 Student Travel
Attachment: Student Travel-September, 2011.pdf

20. C-7 Interinstitutional Articulation Agreement (Dual Enrollment) 2011-2012
Attachment: Interinstitutional Articulation Agreement-Dual Enrollment-2011-2012.pdf

21. C-8 Out-of-State Travel For Jessica Wineberg to Atlanta, GA, October 19, 2011
Attachment: Travel-September, 2011.pdf

22. C-10 Challenge Enterprises Agreement 2011-2012.
Attachment: CHALLENGE ENTERPRISES AGREEMENT 11 12.pdf

23. C-11 Co-Enrollee list for August 2011
Attachment: Co-Enrollee list for August 2011.pdf (Confidential Item) 


24. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf

25. C-13 Safety and Education Articulation Agreement between the School Board of Clay County and the Green Cove Springs Police Department
Attachment: GCSPD SEAA.pdf

26. C-14 Safety and Education Articulation Agreement between the School Board of Clay County and the Orange Park Police Department
Attachment: OPPD SEAA.pdf

27. C-15 School Affiliation Agreement between CCSD and Orange Park Medical Center
Attachment: schoolaffiliationagree.pdf

Business Affairs

28. C-16 Monthly Property Report - August, 2011 - Furniture/Equipment
Attachment: Furniture-Equipment Report-August, 11.pdf

29. C-17 Monthly Property Report - August, 2011 - AV Materials
Attachment: Audiovisual Report-August, 11.pdf

30. C-18 Monthly Property Report - August, 2011 - Software
Attachment: Software Report-August, 11.pdf

31. C-19 Monthly Property Report - August, 2011 - Vehicles
Attachment: Vehicles Report-August, 11.pdf

32. C-20 Deletion of Certain Items Report - September, 2011
Attachment: Deletion Report-September, 11.pdf
Attachment: Deletion Report-(Attachments), September, 11.pdf

33. C-21 2010-2011 Fiscal Year Program Cost Report
Attachment: FYCA-ACE.pdf
Attachment: Fund 4 Cont Programs.pdf
Attachment: Fund 5 SFSF.pdf
Attachment: Fund 6 ARRA.pdf
Attachment: Fund 7 Other ARRA.pdf
Attachment: Fund 8 Race To Top.pdf
Attachment: Fund 9 Ed Jobs Fund.pdf

34. C-22 Superintendent's Annual Financial Report for the FYE 6-30-2011
Attachment: ESE 348.pdf

35. C-23 Budget Amendments for the Month of June 2011
Attachment: budget cover sheet_impact stmt_.pdf
Attachment: June 2011 Budget Amend.pdf

36. C-24 Bid to Be Awarded September 2011
Attachment: 9_15_11 Release Letter W.W. Gay Fire & Integrated SystemsAgenda Renewal.pdf

37. C-25 Bid Renewals September 2011
38. C-26 Warrants and Vouchers for August, 2011
Attachment: Warrants & Vouchers, August, 2011.pdf

Support Services

39. C-27 Final Completion of Middleburg High School Fire Alarm Replacement
Attachment: Final compl MHS Fire Alarm.pdf

40. C-28 Final Completion of Montclair Elementary School Panelboard Replacement Buildings 1 - 3
Attachment: Final compl MCE.pdf

41. C-29 Final Completion of Clay High School Roof Replacement Building 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2, & 3
Attachment: CHS Roof.HVAC RTU Replacement Final Completion.pdf

42. C-30 Final Completion of Ridgeview High School Air Handling Unit Replacement Buildings 1 & 3
Attachment: RVHS AHU Bldg 1 Final Completion.pdf

43. C-31 Substantial and Final Completion of McRae Elementary School Lightning Protection System
Attachment: Sub compl MRE Lightning Prot.pdf
Attachment: Final compl MRE Lightning Prot.pdf

44. C-32 Substantial and Final Completion of Wilkinson Junior High School Lightning Protection System
Attachment: Sub compl WJH Lightning Prot.pdf
Attachment: Final compl WJH Lightning Prot.pdf

45. C-33 Substantial and Final Completion of Orange Park High School HVAC Roof Top Unit Replacement Building 1
Attachment: Sub compl OPH HVAC.pdf
Attachment: Final compl OPH HVAC.pdf

46. C-34 Substantial and Final Completion of Keystone Heights High School Condensing Unit Replacement Building 9
Attachment: Sub compl KHH Condensing Unit.pdf
Attachment: Final compl KHH Condensing Unit.pdf

47. C-35 Substantial Completion of Lake Asbury Elementary School Panelboard/Switch Gear Replacement Buildings 1 – 3 & 20
Attachment: Sub compl LAE panelboards.pdf

48. C-36 Substantial Completion of Keystone Heights High School Panelboard Replacement/Switch Gear Buildings 1 - 3 & Portables
Attachment: Sub compl KHH Panelboards.pdf

49. C-37 Deductive Change Order #3 (Direct Purchasing) for Middleburg Elementary School Building 1 Remodel
Attachment: CO 3 MBE Bldg 1 Remodel.pdf

50. C-38 Additive Change Order #3 (Direct Purchasing) for Clay High School Roof Replacement Buildings 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2 & 3
Attachment: CO 3 CHS Roof.HVAC Replacement.pdf

51. C-39 Additive Change Order #5 for Lake Asbury Elementary School Panelboard/Switch Gear Replacement Buildings 1 - 3 & 20
Attachment: CO 5 LAE panelboards.pdf

52. C-40 Additive Change Order #4 (Direct Purchasing) for Middleburg High School Lighting and Ceiling Replacement (Phase II)
Attachment: CO 4 MBHS Ceiling & Lighting Replacement.pdf

53. C-41 Additive Change Order #4 for Middleburg Elementary School Building 1 Remodel
Attachment: CO 4 MBE Bldg 1 Remodel.pdf

54. C-42 Additive Change Order #3 for Keystone Heights High School Panelboard Replacement/Switch Gear Buildings 1 - 3 and Portables
Attachment: CO 3 KHH Panelboards.pdf

55. C-43 Additive Change Order #2 (Direct Purchasing) for Ridgeview Elementary School Chiller Replacement & Air Handling Unit Replacement Buildings 1 & 3
Attachment: CO 2 RVE Chiller.AHU Replacement.pdf

56. C-44 Additive Change Order #3 for Ridgeview Elementary School Chiller Replacement & Air Handling Unit Replacement Buildings 1 & 3
Attachment: CO 3 RVE Chiller & AHU Replacement Bldgs 1 & 3.pdf

57. C-45 Pre-Qualification of Contractors
Attachment: Contractor List 9,15,11.pdf

58. C-46 Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditures
Attachment: PPL 2012.pdf

59. C-47 Clay County Utility Authority Easement for RideOut Elementary School
Attachment: CCUA Easement, ROE.pdf
Attachment: CCUA Request.pdf


Adoption of Consent Agenda
60. Adoption of all remaining Consent Items

Recognitions and Awards
61. Best of Show Elementary Media Festival Winners

Scheduled Citizen Requests
62. Mr. Mel Siebold - Bus Stop and School Bus Safety

Presenters
63. Ms. Stephanie Kopelousos, County Manager - Resolution of Appreciation

Discussion Agenda
School Board Members

64. Parent Notification of LEA Improvement or Corrective Action Status
Attachment: Corrective Action Letter 11-12.pdf

Deputy Superintendent

65. Legislative Priorities - 2012
Attachment: 2012 Legislative Priorities2 9-15-11.pdf

66. C-3 (Farrell) Proposed Staff Allocation Changes for 2011-2012
Attachment: Allocation Summary 2 - Current Backup September, 2011.pdf

Human Resources

67. Human Resources - Special Action B
Attachment: HR Special Action B 9-15-11.pdf (Confidential Item) 


68. Human Resources - Special Action C
Attachment: HR Special Action C 9-15-11.pdf (Confidential Item) 


69. Human Resources - Special Action A
Attachment: HR Special Action 9-15-11.pdf (Confidential Item) 


Instruction

70. C-9 (Farrell) Out-of-State Travel
Support Services

71. Final (Phase III) Plans and Specifications for Orange Park High School Renovate/Remodel West Campus
72. Final (Phase III) Plans and Specifications for Ridgeview High School Cafeteria Expansion
73. School Board Member Redistricting
Attachment: SB Members Redistricting Plan_Desc.pdf
Attachment: SB Members Redistricting Plan B2_desc.pdf


Presentations from the Audience
Superintendent Requests
School Board's Requests
Attorney's Requests
Adjournment